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Mining Community Voices

MINING INDABA 2027 - 8–11 FEBRUARY 2027 - CTICC, CAPE TOWN

Video Competition — Terms & Conditions

Stronger Together: Partnerships in Practice

1. Introduction

These Terms and Conditions govern participation in the Mining Community Voices at MI27 call for video submissions. The competition is organised in partnership with Mining Indaba (Hyve Group Holdings Limited) and is administered by Ad Maiora, which will facilitate travel and logistical arrangements for selected participants. By submitting an entry, you agree to these terms in full.

2. Eligibility

  • Submissions are open to individuals aged 18 years or older at the time of submission.
  • Participants must be based in Africa and have a demonstrated connection to mining-affected communities.
  • Eligible participants may include community leaders, Indigenous representatives, youth and women’s representatives, civil society actors and activists, and artisanal and small-scale miners, drawn from or working directly with mining-affected communities.

3. Submission Requirements

  • Each participant may submit only one entry.

A valid submission consists of:

  • A completed online submission form, including personal and community details;
  • A short video of 2–3 minutes, uploaded via WeTransfer to the address provided on the submission form; and
  • If applicable, a signed endorsement letter from a community group or organisation.
  • Submissions are accepted in English or French.

4. Video Content & Ownership

Videos should respond to the MI27 theme, “Stronger Together: Partnerships in Practice,” by reflecting on one partnership between your community and mining, government or companies — one that exists, one that failed, or one that should exist — and what “partnership in practice” would look like where you live.

The video must be original, created and owned by the individual submitting it. The submitter must:

  • Hold full rights to the video and all included content, including music, images and footage; and
  • Obtain the consent of any individuals appearing in the video.

By submitting, you grant Ad Maiora and Mining Indaba a non-exclusive, royalty-free, worldwide licence to:

  • Use, reproduce, adapt and distribute the video, in full or excerpted;
  • Edit the video for clarity, length, formatting or contextualisation; and
  • Feature the video as part of Mining Indaba 2027 and associated campaigns.

You retain ownership of the content but acknowledge and consent to its public use in event-related materials.

5. Technical Notes & How Entries Are Judged

Entries are judged on the substance and delivery of what you say — not on production quality. A video filmed on a phone is entirely acceptable and welcome.

  • Please film in a reasonably quiet setting so your voice can be heard clearly.
  • Record in landscape (horizontal) where possible, and hold the camera steady.
  • Common phone video formats, such as MP4 or MOV, are all accepted. There is no minimum resolution requirement.
  • Entries will only be excluded on technical grounds if the video cannot be played or the audio is inaudible.

6. Selection and Support

All eligible videos may be featured during or around Mining Indaba 2027 in digital and/or on-site installations.

A jury composed of civil society leaders and previous Community Voices participants will select up to ten (10) outstanding submissions for:

  • A free delegate pass to MI27;
  • Economy-class return flights to Cape Town;
  • Accommodation arranged and paid directly by Ad Maiora;
  • A daily per diem to cover meals and local expenses; and
  • Potential speaking opportunities during the MI27 programme.

From the selected winners, a shortlist will be opened to a public vote to determine which winner is offered a featured, high-visibility speaking opportunity at MI27. The public vote applies only to winners already selected by the jury; it does not affect who is selected. Details of the vote will be published at the time of the winner announcement.

Additional applicants may be offered free delegate passes but will be responsible for securing and funding their own travel and lodging. Ad Maiora will notify selected individuals privately and coordinate the necessary arrangements.

7. Travel and Attendance

  • Selected participants must confirm that they hold a valid passport and are able to travel to Cape Town, South Africa in February 2027.
  • All travel will be arranged and paid for by Ad Maiora or its designated travel partner.
  • Participants will receive a daily per diem to cover meals and incidentals.
  • Accommodation will be arranged and paid for directly by Ad Maiora. Participants are not expected to pay for hotel bookings themselves.
  • No reimbursements will be made for costs incurred without Ad Maiora’s prior written approval.
  • Delegates are responsible for complying with all visa, customs, health and entry requirements.
  • If a participant is unable to travel, Ad Maiora may reassign the sponsored place to an alternate.

8. Use of Personal Data

  • Data submitted will be used for evaluation, communication and event coordination only.
  • Personal data will be handled in accordance with the Kenya Data Protection Act, 2019.
  • Ad Maiora will manage data securely and will not share personal information beyond those involved in the selection or logistics process.

9. Disqualification

Ad Maiora reserves the right to disqualify any submission that:

  • Violates these Terms and Conditions;
  • Is found to be plagiarised or not original;
  • Contains offensive, defamatory or unlawful content; or
  • Misrepresents identity, affiliation or eligibility.

10. Modifications

Ad Maiora reserves the right to cancel, amend or adjust the programme, timeline or selection criteria at any time. Participants will be notified of material changes through the email address provided.

11. Governing Law

These Terms and Conditions shall be governed by and interpreted in accordance with the laws of Kenya.

12. Liability and Participant Responsibilities

  • Selected participants are responsible for securing and maintaining valid passports, visas and any other required travel documents.
  • Participants must obtain and maintain their own travel and health insurance for the full duration of their trip.

Ad Maiora is not liable for:

  • Injuries, illness, loss, damages, delays or travel interruptions; or
  • Additional costs or personal expenses during travel or event attendance.
  • By submitting and participating, you release and hold harmless Ad Maiora, Mining Indaba and their partners from any liability related to your participation, travel or event presence.
  • Participants are expected to act in a respectful, responsible and lawful manner. Ad Maiora reserves the right to revoke participation in cases of misconduct.

By submitting your video, you confirm that you are 18 years or older and that you have read, understood and agreed to these Terms and Conditions in full.

For any questions about this competition, please contact: [email protected].

Version 1.0 - June 2026 - Ad Maiora.